Imaging and Scanning Services

Stellar Systems digitalizes your documents and records with our scanning and imaging services that can help you quickly find the information you need from your archives.

Scanning and Digitalization of Paper Documents

Stellar Systems will assist you to regain your office space, increase production time, and secure your confidential information. Whether it be active or archived files, we can scan your paper documents to create easily accessible computer images. Using our SiView document management software you will be able to look up documents using multiple indexes. This is very useful for patient or student files where there is a high potential for individuals with the same name.

Contact Us for your Document Imaging, Scanning, and Microfilm Conversion Needs

Microfilm Conversion Services

In the past, companies saved their paper documents to microfilm and microfiche. This seemed to be an efficient solution to store the archived paper documents and free up storage space. Unfortunately, we now know that microfilm has a limited lifespan.

Stellar Systems can assist by having the microfilm or microfiche converted to computer images before it deteriorates beyond a usable state. The conversion also saves time by eliminating the need to search through rolls of microfilm with a special reader.

Custom Indexes for Finding Your Information Quickly

Stellar Systems' document management software supports custom indexing of documents so that you can use multiple indexes to find the exact document you need amongst many similar documents.

Optical Character Recognition (OCR) for your Documents

On request, Stellar Systems can leverage OCR technology to make your scanned documents fully indexable and quickly searchable.

Custom Digital Document Formats

Depending on your needs and how you will be accessing your files, images can be made available in many different formats including the two most industry standard TIF and PDF formats.


Privacy compliance is a priority at Stellar Systems. Our imaging staff and services are HIPAA and FERPA compliant.

We take additional security precautions to prevent unauthorized access by processing our customer’s files on an internal network that is NOT connected to the Internet - limiting the possibility of a data breach. In addition, our facility is secured with employee fob access only.

Additional Cross Checks to Guarantee Document Digitization Quality

We understand that your documents are irreplaceable. At Stellar Systems, we incorporate additional checks and verifications throughout the imaging process to deliver the highest quality results. Every document is verified for legibility as it is scanned, and we make sure our manual file count matches the scanned file count to make sure all documents are accounted for. These are just a couple of the checks we have incorporated into our process to ensure your satisfaction.

Contact Us for your Document Imaging, Scanning, and Microfilm Conversion Needs

quote start I hope you know how much we appreciate all your hard work, you guys are better than the best!!! Again thank-you, thank-you, thank-you, to everyone for all the hard work you guys have put into this project!!!! . quote end