Imaging and Scanning Services

Stellar Systems digitalizes your documents and records with our scanning and imaging services that can help you quickly find the information you need from your archives.

Scanning and Digitalization of Paper Documents

Stellar Systems will assist you to regain your office space, increase production time, and secure your confidential information. Whether it be active or archive files, we can scan your paper documents to create easily accessible computer images. Using our SiView Software will allow you to look up document images using multiple indexes. This is very useful for patient or student files where there is a high potential for individuals with the same name.

Contact Us for your Document Imaging, Scanning, and Microfilm Conversion Needs

Microfilm Conversion Services

Over past decades, companies saved their paper documents to microfilm and microfiche. This seemed to be an efficient solution to store the archived paper documents and free up storage space. Unfortunately, we are finding out now that microfilm has a limited lifespan.

Stellar Systems can assist to have the microfilm converted to computer images before the microfiche deteriorates beyond a usable stage. When you need to retrieve your documents, those that have been scanned can be found almost instantly on a computer, compared with having to search through rolls of microfilm from a special reader.

Custom Indexes For Finding Your Information Quickly

Stellar Systems' document management software is able to support custom indexing of documents so that you can use multiple indexes to find the exact document you need amongst many similar documents.

Optical Character Recognition (OCR) for your Documents

Stellar Systems is able to leverage OCR technology to make your scanned documents fully indexable and quickly searchable.

Custom Digital Document Formats

Depending on your needs and how you will be using and accessing your files, images can be made available in a number of formats including the two most industry standard TIF and PDF formats.


Privacy compliance specifications or legislation, is a priority at Stellar Systems. Our imaging staff and services are HIPAA and FERPA compliant.

We add additional security to ensure unauthorized access by processing our customer’s files on an internal network that is NOT connected to the Internet - reducing unnecessary exposure to data breaches. In addition, our facility is secured with employee fob access only.

Additional Cross Checks that Guarantee Document Digitization Quality

Because we understand that your documents are irreplaceable, Stellar Systems incorporates additional checks and verifications throughout the imaging process to ensure all pages are accounted for.

Every document is verified for legibility and as it is scanned and matching manual file counts to computer scan counts are just a few of the additional cross checks we have incorporated into our process.

Contact Us for your Document Imaging, Scanning, and Microfilm Conversion Needs

Meet our staff
Mary Mahring
Mary Mahring
Marketing: Document Imaging / MAS 90

What Our Customers Are Saying About Us

quote start Andy, I wanted to take a moment to thank you for everything Stellar has done for the Guild. You have an incredible group of professional, kind, and talented folks! After working with you, it is evident why Kathy sings your praises from the rooftops!

Matt, Thank you so much for all that you have done with the Guild. Your lightning-quick response time yesterday made my head spin!! I'll continue to enjoy working with you (thanks for making the Fine Art Fair & Guild sites look so darn good).

Kathy, I hope you are having a wonderful day. Matt did a wonderful job on the updates and managed to correct Ryan's phone number on the other website, to boot. I can't tell you how much I appreciate his professionalism and efficiency. Andy leads a talented crew (including you, of course). Thank you once again. quote end

Stacy Peterson-Steiner, Peoria Art Guild